5 Best Swim Club Management Software in 2025
Compare the best swim club management software from Exercise.com, TeamUnify, Mindbody, and more.
Choosing the best swimming club management software is essential for managing swim clubs efficiently and ensuring a seamless experience for both administrators and members. Whether you need a best swim club scheduling software, best software for swim clubs, or a full-featured digital platform for swim clubs, several options are tailored specifically for managing swim programs, schedules, and memberships.
| Software | Booking | Mobile Apps | Custom Branded | Payments | Waivers | Invoicing | Assessments | Messaging | Marketing | Automations | Reports |
|---|---|---|---|---|---|---|---|---|---|---|---|
| Exercise.com | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes | Yes |
| TeamUnify | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | Yes | Yes | Yes |
| Mindbody | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | Yes | Yes | Yes |
| WellnessLiving | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | Yes | Yes | Yes |
| Vagaro | Yes | Yes | Yes | Yes | Yes | Yes | No | Yes | Yes | Yes | Yes |
Compare the best swim software options from popular platforms like Exercise.com, TeamUnify, Mindbody, WellnessLiving, and Vagaro, each of which provide a variety of features to help swim clubs streamline operations, manage bookings, and enhance member engagement. This guide compares these platforms to help you find the best solution for your swim club.
Exercise.com is the premier platform for swim schools seeking to streamline operations, enhance member engagement, and boost efficiency. As the best swim school software, Exercise.com provides a comprehensive set of tools tailored to the unique needs of swim schools, swim clubs, and swim teams. Whether youāre looking for swim club membership software or tools to manage your swim team, Exercise.com offers unmatched flexibility and customization to fit your specific swimming management software requirements. By integrating features like scheduling, payment processing, and performance tracking into a single platform, Exercise.com simplifies operations and saves time for administrators and coaches alike.
When evaluating the best software for swimming, itās essential to look for platforms that address multiple aspects of your swim schoolās operations. Exercise.com excels as swim class management software, allowing schools to seamlessly schedule lessons, manage enrollments, and track attendance. For swim clubs and teams, Exercise.com serves as reliable swim team software and swim management software, offering features like swim team workout software, swim team schedule software, and even swim team bookkeeping software via the Exercise.com QuickBooks integration to manage finances effectively. Additionally, tools like swim team accounting software and swim membership revenue tracking make it easier to oversee memberships and financial operations.
See why the best swimming club management software is a platform that can power your entire fitness business in a single place.
#1 Exercise.com
Exercise.com offers one of the most comprehensive solutions available for swim clubs. As the best swim club management software, it provides a complete suite of tools for swim club administrators, enabling seamless scheduling, payments, assessments, and automations. The platform is highly customizable, offering custom-branded options that give swim clubs full control over their member experience.
Pros
- Comprehensive all-in-one solution
- Customizable branded mobile app
- Advanced reporting and data analytics
- Automated payment processing and invoicing
- Built-in assessments for tracking athlete progress
Cons
- Higher cost compared to some competitors
- Can take time to set up all features
Exercise.com stands out for its ability to manage every aspect of swim club operations, from scheduling practices to collecting payments and tracking athlete progress. The platform’s custom-branded mobile app is particularly beneficial for swim clubs looking to provide a cohesive experience for their members.
Additionally, Exercise.com offers robust swim club scheduling software that allows members to book practices, events, and competitions easily. It also includes advanced tools for creating detailed assessments, perfect for tracking athletes’ performance and progression. With automated payment processing, invoicing, and member communication, Exercise.com simplifies day-to-day operations, allowing swim clubs to focus on training and member engagement.
Whether you run a large competitive swim club or a smaller community program, Exercise.comās all-in-one platform can scale to meet your needs.
Exercise.com Features
Custom-Branded Swim Club Apps offer the best apps for swim clubs, swimming club staff, and swimming students.
What sets Exercise.com apart as the best club management software for swim schools is its scalability and versatility in your own swim school apps that are custom branded to your swim school. Whether you need swimming club software to manage a growing club or a swimming club database management service to keep track of members and performance metrics, Exercise.com delivers robust solutions. It also supports online functionality, making it an excellent choice for swimming club management online, swim school booking software, and swim team online software. These capabilities ensure that your swim school stays connected and operational from anywhere.
Exercise.com offers custom-branded swim club fitness mobile apps on both iOS and Android tailored specifically to your swim club’s unique branding and identity.
Swim Club Booking and Scheduling
Book swimming classes, manage packages and sessions, and more. Flexible on-the-fly dynamic package and pricing creation, swimming appointment reminders, and more, all tied together with fitness assessments, e-sign fitness waivers/contracts, swimming class check-ins, the best swim club POS system, the best swim club scheduling software, the best swim club booking software, and more.
Workout Creation and Delivery
Exercise.com’s workout creator and workout logger allows swimming teachers to develop customized workout plans for swimming students, complete with exercise instructions, videos, and progress tracking. This streamlined process saves time and ensures that students receive personalized training programs that cater to their fitness goals and abilities, enhancing their overall experience and results.
Performance Health Assessment Tools
With Exercise.com, swim club owners and teachers can access a variety of performance health assessment tools designed to measure and track client progress. These tools include assessments for strength, flexibility, body composition, and more, allowing for a comprehensive understanding of each client’s fitness level and helping to tailor their training programs accordingly.
E-commerce Capabilities
Exercise.com offers built-in e-commerce capabilities, enabling swimming club owners to generate additional revenue by selling memberships, workout plans, merchandise, and more directly through their custom-branded swim club app or website. This feature not only diversifies income streams but also provides students with a convenient and seamless purchasing experience.
Automated Billing and Payment Processing
The automated swim club billing and payment processing feature in Exercise.com streamlines the financial side of your swimming business. The platform securely handles recurring payments, invoicing, and payment tracking, reducing the time and effort spent on manual financial tasks while ensuring a smooth and error-free experience for both swim club owners and students.
Messaging (SMS, email, and in-app push notifications)
Send email, SMS, and in-app push notification messages to engage with your swim club students. Send them to one student at a time or to an entire group. Send them automatically based on triggers (failed payment, workout logged, appointment booked, etc.).
Powerful Fitness Automations
With fitness automations you can do anything from send messages, start workout plans, process payments, add members to groups and challenges, time-release workout programming, and much more, saving you and your staff time.
Robust Reporting and Analytics
In addition to serving swim schools, Exercise.com supports a variety of related use cases, such as tennis and swim club management software or swim league management software, making it an all-in-one solution for multi-sport facilities. Whether youāre managing a competitive league or simply looking for swimming software to improve operations, Exercise.com offers the tools you need. Its features as swim coaching software and swim manager software enhance the coaching experience, while its swimming club database management online capabilities make data organization seamless.
When reading a swim software review, itās clear that Exercise.com stands out as the go-to platform for schools, clubs, and leagues of all sizes. The swimming pool membership management software tools are designed to optimize operations, simplify membership tracking, and maximize revenue. Whether youāre managing swim lessons or running a full-scale league, Exercise.com provides the ultimate swim management program for every aspect of your business. For those seeking robust swim software solutions, Exercise.com is the industry leader in innovation, functionality, and support.
#2 TeamUnify
TeamUnify is a swim team management platform designed specifically for competitive swimming programs. It offers a wide range of features tailored for swim clubs, from athlete tracking to event management, making it a go-to solution for competitive swim teams.
Pros
- Designed specifically for swim clubs
- Excellent event and competition management features
- Athlete tracking tools for performance monitoring
- Streamlined registration and billing
- Custom-branded options available
Cons
- Lacks advanced reporting features
- Higher price point for smaller clubs
TeamUnify is built with competitive swim teams in mind, offering features that go beyond basic club management. With its focus on swim team management software, TeamUnify provides tools for managing swim meets, registering athletes, and tracking performance over time. The platform also offers streamlined registration and billing processes, helping clubs handle memberships and fees with ease.
However, TeamUnifyās reporting capabilities are not as advanced as some of its competitors, which may limit how clubs analyze their overall operations. Nonetheless, its swim-specific features, like race tracking and team communication tools, make it a strong contender for the best swim club scheduling software.
Read More: TeamUnify
#3 Mindbody
Mindbody is a popular solution for fitness and wellness businesses, including swim clubs. Known for its versatility, Mindbody provides a range of tools for managing class bookings, memberships, and payments, making it a useful option for swim clubs seeking a comprehensive management platform.
Pros
- Comprehensive scheduling and booking system
- Customizable branding and mobile app
- Strong marketing automation tools
- Integrates with multiple payment gateways
- Detailed reporting capabilities
Cons
- Higher pricing
- Can be complex for new users
Mindbody offers a flexible platform that works well for swim clubs, especially those focused on recreational swimming and swim lessons. Its swim club scheduling software allows members to easily book lessons, practices, and events, while club administrators can manage memberships, payments, and communications all in one place.
In addition to its scheduling capabilities, Mindbody excels in marketing automation, helping swim clubs grow their membership base through targeted email campaigns and promotions. While its robust features come at a higher price point, its versatility makes it one of the best digital platforms for swim clubs, especially for larger clubs with complex needs.
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#4 WellnessLiving
WellnessLiving is an all-in-one platform designed for wellness and fitness businesses, including swim clubs. It offers a range of features, including scheduling, client management, and marketing, making it a solid option for clubs looking to streamline operations.
Pros
- User-friendly interface
- Strong marketing and retention tools
- Custom-branded mobile app available
- Flexible payment processing
- Detailed client management system
Cons
- Reporting features are somewhat limited
- Lacks built-in athlete performance tracking
WellnessLiving is known for its ease of use, making it a great option for swim clubs that want a straightforward management solution. With customizable branding options, swim clubs can create a seamless member experience across their website and mobile app. WellnessLiving also provides solid swim club membership management software, helping clubs manage memberships, class packages, and recurring payments.
Although it lacks built-in tools for tracking athlete performance, WellnessLiving excels in its marketing and client engagement features, making it one of the best software for swim clubs focused on member retention and growth.
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#5 Vagaro
Vagaro is a cloud-based platform that serves various wellness and fitness businesses, including swim clubs. It offers a range of features such as scheduling, invoicing, and marketing automation, making it a practical option for swim clubs.
Pros
- Easy-to-use interface
- Custom-branded mobile app
- Flexible payment options
- Strong marketing tools with automation
- Comprehensive booking system
Cons
- Limited reporting capabilities
- No built-in athlete tracking tools
Vagaro provides swim clubs with an affordable, user-friendly management solution. Its swim club booking system is intuitive, allowing members to schedule lessons, practices, and events with ease. Vagaro also includes a custom-branded app, giving clubs the ability to maintain a consistent brand experience across platforms.
The platformās marketing tools are also a highlight, with automation features that help clubs run promotions, send reminders, and grow their client base. While it lacks some advanced reporting and performance tracking features, Vagaroās affordability and ease of use make it a strong contender for the best swim club POS system.
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How to Choose the Best Swim Club Management Software
To choose the best swim club management software, you need a platform that simplifies operations while enhancing member engagement and retention. Managing swim schedules, memberships, competitions, and payments can be complex, but the right software can streamline these processes. Exercise.com is the best swim club management software, offering an all-in-one solution tailored to the needs of swim clubs. From seamless scheduling to comprehensive client management, Exercise.com provides the tools necessary to run a successful swim club while allowing you to focus on coaching and growing your club.
When selecting the best swim club software, itās essential to consider your clubās specific needs, including membership tracking, billing, competition management, and communication. In this guide, weāll walk you through the key steps to finding the best swim club management software and explain why Exercise.com stands out as the top choice for swim club owners.
Step #1 – Determine Your Swim Clubās Requirements
Before evaluating software options, assess your swim clubās needs. Swim clubs often require specialized tools for managing member registrations, class and practice schedules, billing, and communication between coaches, swimmers, and parents.
- How do you currently manage member registrations and renewals?
- Do you need software that can handle competition entries and meet management?
- How do you communicate with members, swimmers, and coaches?
- Do you need tools for tracking attendance and performance?
Exercise.comās platform is fully customizable to meet these needs, making it the best swim club management software for clubs of all sizes. From registration management to communication tools, it provides everything you need to keep your club organized and running efficiently.
Step #2 – Look for Robust Scheduling and Registration Features
Effective scheduling and registration systems are critical for swim clubs that manage multiple classes, practices, and competitions. The best swim club management software should offer flexible scheduling options and an easy registration process for new and returning members.
- Can members sign up for classes, practices, and competitions online?
- Does the software support multi-class registrations?
- Is the calendar easy to update and sync with other platforms?
- Can members receive automated reminders for upcoming practices and meets?
Exercise.comās scheduling tools allow swim clubs to manage practices, meets, and other events seamlessly. Members can easily register for sessions online, while coaches and administrators have full control over the clubās schedule. The platform ensures that everyone stays informed with automated notifications and reminders.
Step #3 – Focus on Membership and Billing Management
For swim clubs, managing memberships and billing is crucial. The best swim club membership management software should offer flexible billing options, automatic renewals, and the ability for members to manage their accounts online.
- Does the software support various membership types (e.g., family memberships, monthly or annual subscriptions)?
- Can members easily renew or update their membership plans online?
- Are automatic payments and invoicing available?
Exercise.com provides top-tier membership management features, offering automated billing and a self-service portal for members to manage their accounts. Whether you offer family memberships or single-swimmer plans, the platform simplifies your administrative tasks while keeping members engaged.
Step #4 – Prioritize Communication and Engagement Tools
Maintaining clear and consistent communication with your swim club members is essential. The best swim club management system should include built-in communication tools that allow you to send updates, reminders, and announcements directly to members, swimmers, and coaches.
- Can you send email or text updates to members about schedule changes or upcoming meets?
- Does the software allow you to group members by teams or skill levels for targeted communication?
- Can parents and swimmers receive real-time notifications about their schedule and performance?
Exercise.com excels in this area by offering customizable communication features. You can send targeted messages to specific teams or groups, ensuring that the right information reaches the right people. Real-time notifications keep members updated on class schedules, competition changes, and more.
Step #5 – Streamline Payment Processing and Point-of-Sale Systems
Efficient payment processing is essential for swim clubs that manage member fees, merchandise sales, and competition entry fees. The best swim club POS system should handle all transactions in one place while ensuring secure, automated payment processing.
- Can members pay for memberships, lessons, and competitions online?
- Does the system offer secure, automated payment processing?
- Are point-of-sale (POS) options available for in-person transactions (e.g., merchandise sales)?
Exercise.comās payment processing system simplifies all financial transactions, making it easy for swim clubs to collect fees, manage payments, and sell merchandise. With the integrated point-of-sale system, you can handle in-person purchases at the club with ease, and all payments are tracked in one place.
Step #6 – Utilize Performance Tracking and Attendance Monitoring
Tracking swimmer performance and attendance is vital for competitive swim clubs. The best swim club client tracking software should provide detailed reports on swimmer progress, attendance, and overall engagement.
- Can you track swimmer attendance at practices and meets?
- Does the system offer performance tracking tools for competitive swimmers?
- Can coaches and parents monitor progress over time?
Exercise.com offers robust client tracking features, allowing you to monitor swimmer attendance and performance. With the ability to track swimmersā progress over time, you can ensure that coaches, swimmers, and parents have access to the insights they need to stay motivated and improve.
See Why Exercise.com is the Best Choice
Choosing the best swim club management software can make a significant impact on your clubās success. With its customizable features, streamlined scheduling, comprehensive membership management, and powerful communication tools, Exercise.com is the ideal solution for managing your swim club. Whether youāre running a small local club or a large competitive team, Exercise.com helps simplify your operations and keeps your members engaged.
Book a demo with Exercise.com today to see how it can help your swim club run more efficiently and grow your membership base.
What is swim club management software?
Swim club management software is a digital platform designed to help swim club owners and coaches manage day-to-day operations, such as scheduling, registrations, membership tracking, billing, and communication with members. Software like Exercise.com or Team Unify provides tools to streamline administrative tasks, improve efficiency, and enhance member experience.
Is there a Team Unify app?
Yes, Team Unify offers an app that allows swim clubs to manage their teams, schedules, and communications directly from mobile devices. The app helps parents, swimmers, and coaches stay updated on practices, meets, and announcements. Platforms like Exercise.com also provide customizable apps for managing swim clubs.
What is the number one swim club in the US?
The number one swim club in the US varies depending on rankings and criteria, but clubs like Nationās Capital Swim Club (NCAP) in Washington, DC, and SwimMAC Carolina in North Carolina are often regarded as top swim programs. These clubs are known for producing elite swimmers and maintaining successful competitive programs.
What is swim software?
Swim software refers to digital tools designed to manage swim teams, clubs, and programs. It helps with scheduling, registration, billing, performance tracking, and communication between coaches, athletes, and parents. Platforms like Exercise.com and Team Unify are examples of swim software that provide comprehensive solutions for swim club management.
What is the best swim team?
The best swim team in the world depends on various factors, but historically, teams like the USA Swim Team dominate international competitions. Clubs like Nationās Capital Swim Club in the US and Energy Standard in Europe are also highly regarded for their success in training elite swimmers.
Which state has the best swimmers?
California is often considered to have the best swimmers in the US due to its competitive swim programs, access to high-quality facilities, and favorable climate for year-round training. Many top clubs and collegiate swim teams are based in California, contributing to the state’s strong swimming reputation.
What is the best swimming team in the world?
The best swimming team in the world is often considered to be the USA Swim Team, especially in Olympic and international competitions. The team consistently produces world-class athletes and dominates events like the Olympics and World Championships.
How do you structure a swim program?
To structure a swim program, start by identifying the skill levels of your swimmers and organizing classes or training groups accordingly. Offer a range of programs, from beginner lessons to competitive training, and include dryland conditioning. Regularly assess swimmer progress and adjust training plans. Using swim club management software like Exercise.com helps you manage schedules, track performance, and communicate with members efficiently.
What is the most successful swim club?
The most successful swim clubs are those that consistently produce elite swimmers and maintain high member engagement. Nationās Capital Swim Club (NCAP) and SwimMAC Carolina are examples of highly successful clubs in the US. These clubs have strong coaching staff, excellent facilities, and structured programs that support swimmer development.
What equipment does a swim club need?
A swim club typically needs equipment such as lane lines, starting blocks, backstroke flags, kickboards, pull buoys, and timing systems. For dryland training, resistance bands, medicine balls, and mats are essential. Swim club management software like Exercise.com can help track and manage equipment usage and maintenance.
Can a swim club be profitable?
Yes, a swim club can be profitable if managed well. Profitability depends on factors like membership fees, swim lessons, private coaching, and hosting meets or events. Using swim club management software like Exercise.com can streamline operations, optimize class schedules, and manage memberships, helping to increase profitability.
How do you manage a swim club?
Managing a swim club involves overseeing swimmer development, scheduling practices and meets, managing finances, and maintaining communication with parents and swimmers. Swim club management software like Exercise.com helps automate administrative tasks, track performance, and handle billing, making management more efficient and organized.
What are the highest paying swimming jobs?
The highest paying swimming jobs include coaching positions at elite swim clubs or college teams, professional swim instructors, aquatic directors, and private swim coaches for high-level athletes. Swim club owners who successfully manage competitive and recreational programs can also generate significant income.
How do I make my swim club stand out?
To make your swim club stand out, focus on providing excellent coaching, fostering a positive community, and offering unique programs such as swim camps or specialized training for triathletes. Use swim club management software like Exercise.com to streamline operations and enhance communication with members. Hosting well-organized events and meets can also boost your clubās reputation.
How do I start a small swim club?
To start a small swim club, develop a business plan outlining your target audience, budget, and program offerings. Secure a facility, recruit qualified coaches, and set membership fees. Use swim club management software like Exercise.com to handle registrations, payments, and communication. Start by offering beginner lessons and gradually expand to more competitive programs as your club grows.
How big should my swim club be?
The size of your swim club depends on your goals, facility capacity, and the demand in your area. Small swim clubs may have 50-100 members, while larger clubs can support 500+ swimmers. Focus on providing quality instruction and personalized attention to each swimmer, and use software like Exercise.com to manage class sizes and schedules efficiently.
How to make more money as a swim club owner?
To make more money as a swim club owner, diversify revenue streams by offering private lessons, swim camps, and merchandise sales. Hosting swim meets and events can also generate additional income. Using swim club management software like Exercise.com helps streamline operations, optimize class scheduling, and promote extra services, all of which contribute to higher profitability.
What is a good profit margin for a swim club?
A good profit margin for a swim club typically falls between 10% and 20%, depending on operational costs and revenue streams. Managing costs effectively while offering competitive membership pricing and additional services like private lessons or merchandise sales can improve margins. Exercise.com helps you manage finances and track profitability through detailed reports.
What to sell at a swim club?
At a swim club, you can sell branded swim gear like swimsuits, caps, goggles, and towels. Additionally, offering snacks, drinks, and swim accessories like kickboards or pull buoys can provide extra revenue. Exercise.com allows you to manage inventory and track sales, helping you boost your club’s retail offerings.
Should a swim club be an LLC?
Yes, forming an LLC (Limited Liability Company) for a swim club is a smart choice, as it provides legal protection by separating personal and business assets. An LLC offers tax flexibility and shields the owners from personal liability in case of legal issues. Exercise.com helps streamline the management of LLC swim clubs by handling billing, scheduling, and operations efficiently.
What rooms do you need in a swim club?
A swim club typically requires changing rooms, shower facilities, a lounge or waiting area for parents, and office space for administration. Additionally, having a storage room for equipment and a dryland training area for strength and conditioning can enhance the clubās offerings. Swim club management software like Exercise.com helps organize these spaces and optimize usage through scheduling.
What is the number one swim club in the world?
The number one swim club in the world is often debated, but clubs like Energy Standard in Europe and SwimMAC Carolina in the US are frequently regarded as top performers due to their success in training elite athletes and achieving international competition victories.
What is the most prestigious swimming school?
The Bolles School in Florida is considered one of the most prestigious swimming schools, known for producing Olympic-level swimmers. Its program emphasizes high-level training and development, attracting top talent from around the world. Swim clubs that aim for excellence can model their programs after these elite institutions.
How do I make a swim club app?
To make a swim club app, you can use customizable platforms like Exercise.com, which allows you to create a branded app for your club. The app can help manage schedules, process payments, track swimmer performance, and communicate with members. Having a dedicated app makes managing your swim club more efficient and keeps members engaged.
How do I choose a swim club payment processing company?
When choosing a payment processing company for your swim club, look for one that offers low transaction fees, integrates seamlessly with your management software, and supports recurring payments for memberships. Exercise.com provides built-in payment processing, making it easy to track payments and manage member subscriptions.
What is the best swim club management software?
Exercise.com is the best swim club management software because it provides comprehensive tools for managing member registrations, tracking payments, scheduling practices, and communicating with swimmers and parents. It simplifies operations for swim club owners, helping them focus on coaching and growing their club.
