Gym Equipment Maintenance Guide: How to Maintain Gym Equipment So It Lasts

Maintaining gym equipment is essential to keep your facility running smoothly and to provide a safe environment for your members.

Learning how to maintain gym equipment for a commercial gym is key because regular maintenance not only extends the life of your machines but also helps prevent costly repairs and downtime. Whether you’re managing a small fitness center or a large commercial gym, following a structured maintenance plan to handle gym maintenance issues is crucial to having a successful gym.

To illustrate the importance of maintaining gym equipment, let’s consider the following example data, which compares the cost of regular gym equipment maintenance with the potential costs of neglecting maintenance and needing to replace gym equipment early.

Below is a table with average annual gym equipment maintenance costs for various types of gym equipment. These figures are based on common estimates for regular maintenance and upkeep, ensuring equipment longevity and safety.

Equipment Type	Cost of Equipment ($)	Annual Maintenance Cost ($)	Lifetime Without Maintenance (Years)	Lifetime With Maintenance (Years)	Replacement Cost Over 10 Years ($)	Maintenance Cost Over 10 Years ($)	Savings By Maintaining Over 10 Years ($)
Treadmill	$4,000	$500	5	10	$8,000	$5,000	$3,000
Elliptical	$3,000	$400	6	12	$6,000	$4,000	$2,000
Stationary Bike	$2,000	$300	5	10	$4,000	$3,000	$1,000
Rowing Machine	$1,500	$200	4	8	$3,000	$2,000	$1,000
Weight Machine	$5,000	$600	7	14	$10,000	$6,000	$4,000

These are rough estimates and can vary based on the frequency of use, location, and whether maintenance is performed in-house or by external vendors. Regular gym equipment maintenance not only ensures the longevity of the equipment but also keeps your gym safe and functional for members.

Maintaining gym equipment is not just a safety measure but a strategic investment that can reduce the lifetime costs of owning gym equipment. By extending the lifespan of equipment, gyms can avoid premature replacements and keep operational expenses lower over time. Regular maintenance also ensures equipment is in peak condition, providing a better member experience and reducing the risk of costly breakdowns or downtime.

In this guide, we’ll walk you through the key steps on how to maintain commercial gym equipment, from routine inspections to advanced repair strategies. By adhering to a gym equipment maintenance checklist, keeping a regular gym cleaning schedule, and understanding gym equipment depreciation basics, you can reduce gym expenses and increase your gym’s bottom line.

Exercise.com helps you streamline equipment maintenance by offering the best gym management software with task management, tracking tools, and automated reminders to ensure that your gym equipment stays in top condition.

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Step #1 – Perform Daily Inspections and Cleaning

Daily inspections and cleaning are the foundation of gym equipment maintenance. Consistent cleaning and monitoring help you identify potential issues early and prevent excessive wear and tear.

• Wipe down equipment after each use: Encourage staff and members to clean equipment after every session to reduce the buildup of sweat and dirt.
• Inspect for visible damage: Look for loose bolts, cracks, frayed cables, or worn-out parts on all machines.
• Check cardio equipment displays: Ensure that the displays on treadmills, ellipticals, and bikes are functioning properly and displaying accurate metrics.
• Ensure proper lubrication: Look for signs of dryness in moving parts like treadmill belts and weight machine pulleys that may need lubrication.

Using Exercise.com’s task management features, you can assign daily cleaning and inspection tasks to staff, ensuring these important maintenance steps are completed regularly.

Read More:

• Gym Cleaning Guide
• Gym Cleaning Checklist
• Gym Cleaning Schedule
• Gym Equipment Depreciation Guide

Step #2 – Schedule Weekly Maintenance Tasks

In addition to daily cleaning, weekly gym equipment maintenance tasks help to keep gym equipment running smoothly and prevent the need for larger repairs down the line.

• Lubricate moving parts: Apply lubricant to treadmill belts, elliptical gears, and other moving components to ensure smooth operation.
• Tighten bolts and screws: Check all equipment for loose bolts and screws, especially on weight machines and racks.
• Test emergency stop functions: Ensure that all cardio machines’ emergency stop buttons and cords are functioning properly for member safety.
• Inspect cables and belts: Check for wear and tear on cables and belts in weight machines to prevent breakage during use.

With Exercise.com, you can create recurring tasks for weekly maintenance, assigning them to staff and tracking completion. This helps ensure that important tasks don’t get overlooked.

Read More: Gym Equipment Maintenance Checklist

Step #3 – Conduct Monthly Deep Cleanings and Inspections

Monthly gym deep cleanings and inspections help address wear and tear that may not be immediately visible during daily or weekly checks. This includes checking internal components and giving equipment a more thorough cleaning.

• Disassemble and clean machines: Remove covers and clean internal parts of treadmills, ellipticals, and weight machines to remove dust and debris that can affect performance.
• Replace worn-out parts: Check for components like resistance bands, cables, or belts that may be nearing the end of their lifespan, and replace them as needed.
• Inspect electrical connections: Ensure that all electrical cords and connections are intact and functioning properly.
• Test all machine functions: Go through each machine’s full range of motion or operation to ensure everything works as intended.

By using Exercise.com’s reporting tools, you can track equipment usage and schedule monthly deep inspections based on how often machines are used, allowing you to prioritize high-use equipment.

Step #4 – Maintain Manufacturer Recommendations

It’s important to follow manufacturer recommendations when performing maintenance on gym equipment. These guidelines help you ensure that you’re properly caring for the machines and maintaining their warranty coverage.

• Review the user manual: Always consult the equipment’s manual for specific maintenance guidelines, including recommended cleaning products, lubricants, and part replacement timelines.
• Use authorized replacement parts: When replacing components, be sure to use parts recommended or provided by the manufacturer to avoid voiding warranties.
• Stay up-to-date with warranty coverage: Keep track of warranty expiration dates and ensure that any necessary repairs are handled by the manufacturer or an approved technician.

Exercise.com allows you to store and access digital copies of equipment manuals and warranty information, making it easy to keep track of maintenance schedules and repairs.

Step #5 – Keep a Gym Equipment Maintenance Log

A comprehensive gym equipment maintenance log is essential for tracking repairs, part replacements, and overall equipment performance. This log helps you monitor the condition of each machine and identify patterns in maintenance needs.

• Log each cleaning and inspection: Record all routine maintenance tasks to track when machines were last serviced.
• Track repairs and replacements: Keep a record of all repairs, including part replacements and who performed the work.
• Monitor equipment performance: Note any recurring issues or frequent repairs to help identify when a machine may need to be retired or replaced.
• Use data to schedule future maintenance: Analyze the data in your log to determine when equipment is likely to need servicing or replacement.

With Exercise.com, you can easily track maintenance logs digitally, ensuring that you have a detailed history of each piece of equipment’s service record.

Why Exercise.com is the Best Choice for Gym Equipment Maintenance

Proper gym equipment maintenance is key to providing a safe and enjoyable environment for your members, and it also protects your investment in high-quality fitness machines. Exercise.com simplifies the process by offering task management, automated reminders, and detailed reporting features, ensuring that your gym equipment remains in optimal condition. From daily cleanings to monthly inspections, Exercise.com helps you stay on top of maintenance and reduce costly downtime.

Book a demo today to see how Exercise.com can help you streamline your gym equipment maintenance and ensure your facility runs smoothly!

Get a demo now!

Why It’s Important to Maintain Commercial Gym Equipment

Maintaining commercial gym equipment is essential not only for the longevity of your investment but also for the safety and satisfaction of your members. Regular maintenance ensures that equipment is operating efficiently, reducing the risk of injury and maximizing performance. Below, we’ll explore some key reasons why maintaining your gym equipment is critical.

Health and Safety

One of the most important reasons to maintain gym equipment is to protect the health and safety of your members and staff. Faulty equipment can lead to injuries, which could result in liability issues for your gym. Regular inspections help identify potential safety hazards before they become serious problems.

Equipment Longevity

Proper maintenance helps extend the lifespan of your gym equipment, saving you money in the long run. Commercial gym equipment is a significant investment, and regular servicing can prevent premature wear and breakdowns, allowing you to get the most out of your machines.

Quality Performance and Experience

Well-maintained equipment delivers a better workout experience for your members. Machines that function smoothly and consistently provide a higher-quality fitness experience, which contributes to member satisfaction and retention. In contrast, malfunctioning equipment can lead to frustration and cancellations.

General Best Practices and Things to Avoid

Adopting best practices for maintaining gym equipment can significantly improve its lifespan and performance. At the same time, there are common mistakes that should be avoided to prevent unnecessary damage.

Professional and Manufacturer Maintenance

It’s essential to balance in-house maintenance with professional servicing to ensure your equipment remains in optimal condition.

Best Practices:

• Follow manufacturer guidelines: Always adhere to the manufacturer’s maintenance recommendations for cleaning, lubrication, and part replacement.
• Use authorized repair services: For major repairs or warranty-covered equipment, use certified technicians.
• Schedule professional inspections: Have professional maintenance checks periodically to ensure your equipment is running smoothly and to spot potential issues.

Things to Avoid:

• DIY repairs on complex machines: Avoid attempting repairs that should be handled by professionals or the manufacturer, as this could void warranties or cause further damage.
• Ignoring manufacturer updates: Failing to follow up on manufacturer recalls or updates can lead to equipment malfunction.

Gym Equipment Cleaning

Maintaining cleanliness is essential for both hygiene and equipment longevity. Proper cleaning practices reduce the buildup of grime, sweat, and bacteria that can affect both the equipment and the user’s experience.

Best Practices:

• Clean after every use: Encourage staff and members to wipe down equipment after each use, especially high-touch surfaces.
• Use appropriate cleaning products: Choose non-corrosive, manufacturer-recommended cleaning agents that won’t damage equipment surfaces.
• Deep clean weekly: Schedule deep cleanings to sanitize and remove buildup from machines and high-traffic areas.

Things to Avoid:

• Using harsh chemicals: Avoid bleach or other abrasive cleaning agents that can corrode metal or damage electronic components.
• Neglecting regular cleaning: Letting dirt and sweat accumulate on machines not only affects appearance but can also lead to mechanical issues.

How to Maintain Cardio Equipment

Cardio equipment, such as treadmills, ellipticals, and exercise bikes, requires regular maintenance to ensure smooth operation and to extend the lifespan of the machines.

Treadmill Maintenance

Maintaining treadmills involves checking belts, lubricating the deck, and ensuring the electronics are functioning properly.

How Often Should You Perform Treadmill Maintenance?

• Daily: Wipe down the display, handles, and belt after each use.
• Weekly: Inspect the belt for wear and ensure the treadmill is level to prevent uneven wear.
• Monthly: Lubricate the deck, tighten bolts, and clean under the treadmill.

Elliptical Maintenance

Ellipticals have many moving parts that require regular lubrication and cleaning. You also need to monitor the resistance levels and ensure smooth operation of the pedals.

How Often Should You Perform Elliptical Maintenance?

• Daily: Clean the console, handles, and pedals.
• Weekly: Check for noise or resistance issues.
• Monthly: Lubricate moving parts and inspect for wear.

Exercise Bike Maintenance

Maintaining exercise bikes involves checking the tension in belts or chains, cleaning surfaces, and ensuring that the pedals and seat adjustments function properly.

How Often Should You Perform Exercise Bike Maintenance?

• Daily: Wipe down the seat, handles, and pedals after use.
• Weekly: Inspect the chain or belt tension.
• Monthly: Lubricate the moving parts and check for loose bolts or worn parts.

How to Maintain Strength Equipment

Strength equipment like weight machines, racks, rigs, and free weights needs regular attention to ensure they are safe for use and functioning correctly.

Weight Machine Maintenance

Weight machines have pulleys, cables, and weight stacks that need to be checked and maintained to avoid malfunction.

How Often Should You Perform Weight Machine Maintenance?

• Daily: Clean the handles and surfaces.
• Weekly: Check cables for fraying and inspect pulleys.
• Monthly: Lubricate the pulleys and check for worn or loose parts.

Rack and Rig Maintenance

Racks and rigs must be checked regularly for wear, especially around high-impact areas like where barbells contact the racks.

How Often Should You Perform Rack and Rig Maintenance?

• Daily: Wipe down surfaces, especially where there is frequent contact.
• Weekly: Check bolts and screws for tightness.
• Monthly: Inspect the structure for any signs of wear or damage.

Weights, Plates, and Bar Maintenance

Weights, plates, and bars are subject to a lot of wear and tear, but regular maintenance can help extend their lifespan.

How Often Should You Perform Weights, Plates, and Bar Maintenance?

• Daily: Wipe down plates and bars after use.
• Weekly: Inspect bars for straightness and ensure collars are secure.
• Monthly: Lubricate barbell bearings and clean rust spots on metal plates.

Plan Ahead for Your Service and Maintenance

Planning ahead for your gym’s equipment maintenance helps reduce downtime and ensures that machines remain in excellent working condition. Scheduling regular inspections, keeping a log of repairs, and staying in touch with manufacturers for warranty services can save your gym from costly, unexpected repairs.

With Exercise.com, you can easily track equipment usage, automate maintenance schedules, and monitor the performance of your machines, ensuring that your gym remains fully functional and ready to meet the demands of your members. Book a demo today to learn how Exercise.com can help streamline your gym equipment maintenance!

Get a demo now!

How should gym equipment be maintained?

Gym equipment should be maintained by regularly cleaning surfaces, checking for wear and tear, and ensuring that all parts are functioning correctly. Establish a routine maintenance schedule that includes inspecting, cleaning, lubricating, and servicing equipment as recommended by the manufacturer. Using gym management software like Exercise.com can help track maintenance schedules and ensure equipment is serviced on time.

How often should gym equipment be serviced?

Gym equipment should typically be serviced every 3 to 6 months, depending on the type of equipment and usage frequency. High-use equipment like treadmills may require more frequent inspections, while strength training machines might need less regular service. Consistent servicing helps prevent breakdowns and ensures safety.

How often should you lubricate gym equipment?

Gym equipment should generally be lubricated every 3 to 6 months, or more frequently for high-use machines. Always refer to the manufacturer’s guidelines for specific lubrication recommendations for each piece of equipment. Regular lubrication reduces friction and wear, extending the lifespan of the equipment.

What is the average life of gym equipment?

The average life of gym equipment varies by type. Cardio machines, such as treadmills and ellipticals, typically last 5 to 7 years, while strength training machines can last 10 years or more with proper care. Regular maintenance and servicing can significantly extend the lifespan of all gym equipment.

How often should gym equipment be replaced?

Gym equipment should be replaced every 5 to 10 years, depending on usage and maintenance. High-use cardio machines may need to be replaced more frequently, while well-maintained strength equipment can last longer. Signs of wear, frequent repairs, or declining performance indicate that it may be time to replace equipment.

What can I use to lubricate my gym equipment?

To lubricate gym equipment, use silicone-based lubricants, specifically designed for fitness equipment. Avoid using oils like WD-40, as they can attract dust and debris. Always refer to the manufacturer’s instructions for recommended lubricants to ensure compatibility with the equipment.

How often should gym floors be mopped?

Gym floors should be mopped daily, especially in high-traffic areas. In addition to daily cleaning, a thorough deep cleaning should be performed weekly to maintain hygiene and safety. Regular floor maintenance helps prevent slips and keeps the gym looking inviting.

What fitness equipment requires the most maintenance?

Cardio machines, particularly treadmills, ellipticals, and stationary bikes, require the most maintenance due to their moving parts and electronic components. Regular cleaning, lubrication, and parts checks are essential to ensure they function properly and remain safe for users.

Can you use WD-40 on gym equipment?

It is generally not recommended to use WD-40 on gym equipment, as it can attract dust and debris, leading to more wear over time. Instead, use manufacturer-recommended lubricants that are specifically designed for fitness equipment.

How can I make my gym equipment last longer?

To make gym equipment last longer, implement a regular maintenance schedule that includes cleaning, lubricating, and servicing. Ensure that users are educated on proper equipment usage, and address any issues promptly. Using high-quality equipment and investing in maintenance tools can also contribute to longevity.

How often should I oil a treadmill?

A treadmill should be oiled every 3 to 6 months, depending on usage and manufacturer recommendations. Frequent use may necessitate more regular lubrication. Always follow the manufacturer’s guidelines for the type of lubricant to use and the application process.

How to do a gym maintenance checklist?

To create a gym maintenance checklist:

1. List all equipment and facilities that need regular maintenance.
2. Include specific tasks, such as cleaning, lubrication, inspection, and servicing.
3. Specify frequency for each task (daily, weekly, monthly).
4. Assign responsibility to staff members for each task.
5. Use software like Exercise.com to track completed tasks and schedule upcoming maintenance.

Read More: Gym Equipment Maintenance Checklist

What is routine maintenance of gym equipment?

Routine maintenance of gym equipment involves regular cleaning, lubrication, inspections, and minor repairs. This includes checking for wear and tear, tightening bolts, cleaning surfaces, and ensuring that machines are functioning safely and effectively. A proactive approach to routine maintenance helps extend the lifespan of equipment.

How to properly maintain gym equipment?

To properly maintain gym equipment:

1. Clean equipment after each use to remove sweat and grime.
2. Schedule regular inspections for wear and tear.
3. Lubricate moving parts according to manufacturer recommendations.
4. Train staff and members on proper equipment usage to prevent damage.
5. Document all maintenance activities and repairs using gym management software.

How do you manage gym equipment?

To manage gym equipment effectively, maintain an inventory list, schedule regular maintenance and servicing, and track equipment usage and performance. Implement a gym management system like Exercise.com to automate scheduling, track repairs, and manage member feedback related to equipment issues.

How do you maintain lifting equipment?

Maintaining lifting equipment involves regularly inspecting for wear, ensuring proper functioning of safety features, cleaning the equipment after use, and checking that all parts are securely fastened. It’s also important to educate users on proper usage to prevent damage. Regular maintenance will help ensure safety and prolong the lifespan of the equipment.

What is the best gym management software?

Exercise.com is considered the best gym management software. It provides comprehensive tools for managing memberships, billing, scheduling, staff performance, and equipment maintenance. Its user-friendly interface and automation features help streamline gym operations, enhance member engagement, and improve overall efficiency.

Get a demo now!