How to Add Assets to a Single Session

With Asset Management on Exercise.com’s fitness business management software, you’ll be able to manage clients reserving things like equipment or facility space with ease. This guide will walk you through the process of adding assets to a single session in your platform.

1. Open the calendar tab under “Schedule” on the Dashboard menu.

Click on the calendar tab under “Schedule” on the Dashboard menu.

2. Click the Day and Time on the Schedule where you want to add a Session.

Click the Day and Time on the Schedule where you want to add a Session.

3. Select the Service for this session.

Select the Service for this session.

4. Choose the Location that matches the Assets you want to use in this Session.

Choose the Location where you have set up your Assets.

5. Click “Copy rules from Service” or click the “Add Asset” link to set up Assets for this Session.

Click “Copy rules from Service” to pull in the default Assets for the Service you selected, or you can click the “Add Asset” link to manually set up Assets for this Session.

6. You can change the Asset configured and add or remove Assets as needed.

You can change the Asset configured and add or remove Assets as needed.

7. Clicking to Disable Assets will prevent this session from counting the linked Assets as “in use”.

Clicking to Disable Assets will prevent this session from counting the linked Assets as “in use”.

8. Choose whether or not to allow other bookings based on your Service.

Pay close attention to the options for allowing other bookings when setting up your Assets. Since the service we’re using here is a private, one-on-one session, we’ll set this up so each session uses 1 Sub-Asset. There are two other options here:

9. For a group class, we recommend setting it so each attendee uses 1 Sub-Asset.

You can set it up so each attendee in a group session uses 1 Sub-Asset. Choose this if you have a group class and want to be able to reserve equipment.

10. For room rentals, team sessions, and group events like camps and clinics, we recommend the option to set the Parent Asset at capacity when 1 session is booked.

If you want a single session to reserve ALL Sub-Assets and prevent other bookings, use the option to set the parent asset at capacity when 1 session is booked. This can be useful for team reservations, room rentals, and large group events like camps or clinics.

11. Make sure to Save your changes!

Click the Save button to Save the changes you made.

12. The Assets you’ve added to the Session will be displayed on the Session Summary.

The Assets you’ve added to the Session will be displayed on the Session Summary.

Adding Assets to Existing Sessions

1. To add or edit Assets on an existing session, start by clicking on the session you want to update.

To add or edit Assets on an existing session, start by clicking on the session you want to update.

2. Click the Edit Session link.

Click the Edit Session link to open the Session settings view.

3. Click “Copy rules from Service” or click the “Add Asset” link to set up Assets for this Session.

Click “Copy rules from Service” to pull in the default Assets for the Service you selected, or you can click the “Add Asset” link to manually set up Assets for this Session.

4. You can change the Asset configured and add or remove Assets as needed.

You can change the Asset configured and add or remove Assets as needed.

5. Clicking to Disable Assets will prevent this session from counting the linked Assets as “in use”.

Clicking to Disable Assets will prevent this session from counting the linked Assets as “in use”.

6. Clicking to Disable Assets will prevent this session from counting the linked Assets as “in use”.

Pay close attention to the options for allowing other bookings when setting up your Assets. Since the service we’re using here is a private, one-on-one session, we’ll set this up so each session uses 1 Sub-Asset. There are two other options here:

7. For a group class, we recommend setting it so each attendee uses 1 Sub-Asset.

You can set it up so each attendee in a group session uses 1 Sub-Asset. Choose this if you have a group class and want to be able to reserve equipment.

8. For room rentals, team sessions, and group events like camps and clinics, we recommend the option to set the Parent Asset at capacity when 1 session is booked.

If you want a single session to reserve ALL Sub-Assets and prevent other bookings, use the option to set the parent asset at capacity when 1 session is booked. This can be useful for team reservations, room rentals, and large group events like camps or clinics.

9. Make sure to Save your changes!

Click the Save button to Save the changes you made.

This guide covered adding Assets to a single session in your platform, whether creating a new Session or editing a Session that’s already on the schedule.