Asset Management Overview

With Asset Management on Exercise.com for Business, you can easily set up a customizable schedule to manage client sessions and reservations of rooms, equipment, or rental spaces while preventing double bookings for your staff.

Table of Contents

• Asset Management Overview Video
• What are Assets?
• What are Sub-Assets?
• How do I set up the Schedule without a Staff Member assigned?
• How do I get started with Asset Management?
• What happens to my existing sessions when I set up new Assets?
• How do the options to allow additional bookings work?

Asset Management Overview Video

Our goal is to make it easy to manage the availability of your Assets (rooms, equipment, or rental space) seamlessly within your existing booking schedule.

What are Assets?

Assets are resources you want to make available for clients to reserve at specific times. These can include rooms, equipment, or areas that can be scheduled for use — even without a staff member assigned.

1. Navigate to Schedule Section

Click the Schedule section to begin managing your assets.

2. Access Locations Menu

Click Locations to view and manage different asset locations.

3. Open Location Management

Click to open the Location Management options.

4. Select Manage Assets

Click Manage Assets to access the asset management interface.

Examples of Assets include:

• Rooms (cold therapy room, sauna room, classroom, recovery room, cardio room)
• Specific equipment (squat rack, batting cage, compression boots, Pilates reformer, exercise bike, rowing machine, golf bays)
• Larger rental areas (turf field, basketball court, track)

What are Sub-Assets?

Sub-Assets allow you to group multiple similar Assets under a single “Parent” Asset. Each Sub-Asset can have its own availability, and you can also book all Sub-Assets at once.

1. Initiate New Asset Creation

Click New Asset to start adding a new asset to the system.

2. Open Asset Details

Fill out the asset details form as needed.

3. Edit Asset Information

Click Edit Asset to modify asset details.

4. Save Asset Changes

Click Save Asset to apply and store your changes.

Organizing your assets into Sub-Assets helps prevent scheduling conflicts and allows more flexible bookings for your clients.

How do I set up the Schedule without a Staff Member assigned?

You can make your Assets available without assigning a staff member by disabling staff requirements when creating or editing Availability Schedules and Sessions:

• How to Disable Staff Members on an Availability Schedule
• How to Disable Staff Members on a Session

How do I get started with Asset Management?

Once you have a Location set up, you’ll see the option to Manage Assets for that Location.

Contact your CSM if you have any questions about getting started.

What happens to my existing sessions when I set up new Assets?

Existing sessions won’t be affected when you add new Assets — even if you set up default Assets for a Service. Only new sessions will use the Assets once they are configured.

How do the options to allow additional bookings work?

When adding Assets to your Service settings, you can choose whether your Assets and Sub-Assets are available for additional clients to book at the same time.

1. Open Services Section

Click Services to manage service-related asset configurations.

2. Access Service Options

Click to view your service options.

3. Edit Service Details

Click Edit Service to modify service information.

4. Navigate to Asset Management

Click Asset Management to adjust asset-related settings.