Client Automation Types

Within your Gym Management Software platform, you’re able to set up a wide variety of client automations.

Keep reading to learn more about the types of client automations, what they’re used for, and how to use them.

What Are Client Automations?

Client Automations allow you to control automated tasks based on your client’s actions. Depending on which automation you choose there will be different setting options available. The settings can consist of When?, Who?, What?, Why?, With?, For?, How? and Message.

When? Settings will determine when to run the automation. This is where you set the action that will trigger the automation, i.e. when a client purchases a group.

Who? Settings will determine which clients will receive the automation. This can be all accounts, members of a particular group, clients with or without specific tags, by location, or in some instances, staff members.

What? Settings will determine what happens after the action. These options depend on which automation you have chosen (i.e. the “Assign a Plan” automation would assign a plan after the action).

Why? Settings determine why you are sending certain notifications (i.e. with the “Remind a User” automation you could specify to send a reminder when clients have not completed workouts within the last day). This setting can be pre-set already depending on the automation.

With? Settings are for automations where you can specify staff members.

For? Settings are for automations where you can specify services.

How? Settings allow you to choose how the information is sent (i.e. text, email, or in-app notification).

Message – This is where you can add a customized message.

Automation Types

Add to Group

Automates the task of adding clients to groups based on an action you specify. This can be when clients purchase any (or specific) plans, packages, online training, products, or groups. It can also be used when a client has started a specific plan, booked a specific session, or has a tag added or removed.

Read our Add to Group Automation article to learn more.

Add/Remove Tag

Automates the task of the addition or removal of client tags based on an action you specify. This can be when clients purchase any (or specific plans), packages, online training, products, or groups. Other actions can be the completion of an assessment, joining a specific group, or canceling any (or specific) subscriptions. For more detailed information check out one of the articles below.

How do I automatically tag clients who complete a specific assessment?
How do I add or remove tags automatically?

Assign a Package

Automates the task of assigning a package to a client based on an action you specify. You can set the automation to run when clients purchase any (or specific) plans, packages, online training, products, or groups or when a tag has been added or removed. There are additional options for the package to be assigned such as charging for the package or assigning it for free. You can also set the activation and expiration of the assigned package. Click on the article below for more information.

How do I start a client on a package subscription via an automation?

Assign a Plan

Automates the task of assigning a plan when clients purchase any (or specific) plans, packages, online training, products, or groups. Below are some readable resources on the Assign a Plan automation.

Assign a plan automation
How do I automatically assign a plan for a one-time group purchase?

Assign a Product

Automates the task of assigning a product when clients purchase any (or specific) plans, packages, online training, products, or groups or when a tag is added or removed.

Read our Assign a Product Automation article for more information on this automation.

Assign a Resource

Automates the task of assigning a resource when clients purchase any (or specific) plans, packages, online training, products, or groups or when a tag is added or removed.

Read our Assign a Resource Automation article for more information on this automation.

Assign a Staff Member

Automates the task of assigning a staff member when clients purchase any (or specific) plans, packages, online training, products, or groups. Other actions can be the start of a specific plan, booking a specific session, or when a tag is added or removed. Below are some helpful articles on the assign a staff member automation:

Assign a Staff Member Automation
How do I assign a staff member when a specific plan is started?
How do I assign a staff member when a specific session is booked?

Assign an Assessment

Automates the task of assigning an assessment when clients purchase any (or specific) plans, packages, online training, products, or groups. Other actions can be the start of a specific plan or booking a specific session. Click on the article below for more information:

How do I set up a daily assessment to send to clients automatically?

Cancel User

Automates the task of canceling a client after a subscription has been canceled or a package has expired. If the account has no current or future subscriptions and no future packages set the user will be removed as a client. They will also be removed from all groups and their account will be switched to a free account.

Downgrade User

Automates the task of downgrading a user when clients purchase any (or specific) plans, packages, online training, products, or groups or when a tag is added or removed. You must specify the item to downgrade.

Remind User/Send Recurring Content

Automates the task of sending reminders or recurring content to clients. You can set the reminder to daily, weekly, or monthly. There are options to specify which clients by tags, location, or group. The criteria for sending reminders are no workouts have been completed, no assigned assessments have been submitted, no progress photos uploaded or no measurements have been logged. You can send the reminder by email, text, or in-app notification. Click on the article below for more information.

How do I set up automatic reminders for my clients?

Request Info from Client

Automates the task of requesting information from clients. You can set the request to daily, weekly, or monthly. There are options to specify which clients by tags, location, or group.

Send Message/Notify

Automates the task of sending messages and notifications to clients or staff members. You can set the notifications to daily, weekly, or monthly. There are options to specify which clients by tags, location, or group. Notifications can be sent when clients purchase any or specific plans, packages, online training, products, or groups. They can also be sent after a client has signed up, has completed an assessment, has booked a visit, has checked-in/completed a visit, has closed a visit, has completed a workout plan, or has completed workouts. You can send notifications by message, email, text, or in-app notification. Below are some helpful articles for using the send message/notify automation:

How do I set up an automatic message to send to clients?
How do I automatically send messages to specific trainers?

Send Upcoming Appointment Reminder

Automates the task of sending an upcoming appointment reminder to clients. You can set the number of hours before an appointment that the reminder should be sent. The appointment can be specified by staff or service. The reminder can be sent by email, text, or in-app notification. Click on the article below for more information.

How do I set up text message (SMS) reminders for appointments?

Send Upcoming Workout Reminder

Automates the task of sending an upcoming workout reminder to clients. You can set the time at which the reminder will be sent. You can specify which clients by tags, location, or group. The reminder can be sent by email or in-app notification. Click on the article below for more information.

How do I customize push notifications about scheduled workouts?

Send Workout Summary

Automates the task of sending workout summaries to clients. You can set the notifications to daily, weekly, or monthly. You can also specify which clients by tags, location, or group. Click on the article below for more information.

How do I set up workout summaries to send to clients automatically?

Send Visits Left Reminder

Automates the task of sending visits left reminders to clients. You can set the number of visits that a client has left and also specify which clients by tags, location, or group. The reminder can be sent by email, text, or in-app notification. Click on the article below for more information.

How do I add a client automation to send a notification if X visits left in a package?

And there you have it! A comprehensive list of our client automations!