Time Tracking Overview | Exercise.com Knowledge Base

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What you’ll learn: create tasks with default pay rates, set staff permissions, apply per-staff rates, clock in/out, review entries, and export reports. For analytics, see Reports.

1. Navigate to Account

Click Account on your dashboard to access admin tools.

2. Open the Time Card page

In the left sidebar, click Time Card to manage time tracking.

3. Access Manage Tasks

Click Manage Tasks to view and edit your time clock tasks.

4. Add a new task

Click Add Task to create a task your staff can select when clocking in.

5. Create the task

Add a Description, set a Default Pay Rate, choose a Sort Order, then click Update.

6. Open the Trainers tab

Go to Trainers to manage staff settings and permissions.

7. Open more options for a staff member

Click the link beside a staff member to open additional options.

8. Manage staff settings

Click Manage to edit profile details, permissions, and rates.

9. Open Permissions

Click Permissions to set Time Card access for this staff member.

10. Choose a Time Card permission

Under Manage Timecard, choose:

Can Manage All – full admin control of all entries.
Can View Others and Clock In/Out – can view others and clock themselves.
Can Clock In/Out – can only clock themselves.
Cannot Clock In/Out – no Time Card access.

Pro Tip: Only users with Time Card access can export reports. Grant the Time Clock report in Permissions for staff who need downloads.

11. Return to Account

Click Account to go back to the main menu.

12. Reopen Time Card

Click Time Card to continue managing time entries.

13. View Clocked In Staff

Use Clocked In Staff to see who is on the clock right now.

14. Open staff actions

Click the options link next to a staff member to see available actions.

15. Start Clock Out

Select Clock Out to begin ending a shift for a staff member.

16. Confirm Clock Out

Click Clock Out again to confirm and finalize.

17. Open additional options

Use the menu link to access more options and details for time tracking.

18. View Time Entries

Click View Entries to see a staff member’s time clock history.

19. Review Time Clock Entries

Confirm start/end times, tasks, and notes are accurate before payroll.

20. Start Clock In

Click Clock In to begin timing for a new task or shift.

21. Complete Clock In

Click Clock In again to confirm and record the start time.

22. View Time Clock Entries (reporting)

From Time Card, click the arrow next to a staff name to see their detailed entries.

23. Edit or delete an entry

Adjust start/end times or notes, or delete an incorrect record, then click Update.

24. Filter and review data

Use the Current Time Clock view and filters (staff, tasks, dates) to review totals.

25. Export the Time Clock report

Click Export. Choose your Staff, Tasks, and Date Range, then click Export to download a CSV.

26. Review the CSV

The file includes staff, task, in/out times, total hours, and notes — ready for payroll.

Summary

You created tasks and rates, set permissions, clocked staff in/out, reviewed entries, and exported a report. Your team can now track hours accurately and streamline payroll in Exercise.com.

21:T1e68, Time Tracking Overview | Exercise.com Knowledge Base 22:T17b2, can clock in and out | Exercise.com 23:T13c2, Staff Members | Exercise.com Knowledge Base 24:T1e68, Time Tracking Overview | Exercise.com Knowledge Base 1d:[["$","$L19",null,{"moduleIds":["components/Layouts/BaseLayout.tsx -> @/components/Layouts/Navigation"]}],["$","div",null,{"id":"fixed-header","className":"sticky top-0 left-0 z-5 w-full flex flex-col 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What you’ll learn: create tasks with default pay rates, set staff permissions, apply per-staff rates, clock in/out, review entries, and export reports. For analytics, see Reports.

1. Navigate to Account

Click Account on your dashboard to access admin tools.

2. Open the Time Card page

In the left sidebar, click Time Card to manage time tracking.

3. Access Manage Tasks

Click Manage Tasks to view and edit your time clock tasks.

4. Add a new task

Click Add Task to create a task your staff can select when clocking in.

5. Create the task

Add a Description, set a Default Pay Rate, choose a Sort Order, then click Update.

6. Open the Trainers tab

Go to Trainers to manage staff settings and permissions.

7. Open more options for a staff member

Click the link beside a staff member to open additional options.

8. Manage staff settings

Click Manage to edit profile details, permissions, and rates.

9. Open Permissions

Click Permissions to set Time Card access for this staff member.

10. Choose a Time Card permission

Under Manage Timecard, choose:

Can Manage All – full admin control of all entries.
Can View Others and Clock In/Out – can view others and clock themselves.
Can Clock In/Out – can only clock themselves.
Cannot Clock In/Out – no Time Card access.

Pro Tip: Only users with Time Card access can export reports. Grant the Time Clock report in Permissions for staff who need downloads.

11. Return to Account

Click Account to go back to the main menu.

12. Reopen Time Card

Click Time Card to continue managing time entries.

13. View Clocked In Staff

Use Clocked In Staff to see who is on the clock right now.

14. Open staff actions

Click the options link next to a staff member to see available actions.

15. Start Clock Out

Select Clock Out to begin ending a shift for a staff member.

16. Confirm Clock Out

Click Clock Out again to confirm and finalize.

17. Open additional options

Use the menu link to access more options and details for time tracking.

18. View Time Entries

Click View Entries to see a staff member’s time clock history.

19. Review Time Clock Entries

Confirm start/end times, tasks, and notes are accurate before payroll.

20. Start Clock In

Click Clock In to begin timing for a new task or shift.

21. Complete Clock In

Click Clock In again to confirm and record the start time.

22. View Time Clock Entries (reporting)

From Time Card, click the arrow next to a staff name to see their detailed entries.

23. Edit or delete an entry

Adjust start/end times or notes, or delete an incorrect record, then click Update.

24. Filter and review data

Use the Current Time Clock view and filters (staff, tasks, dates) to review totals.

25. Export the Time Clock report

Click Export. Choose your Staff, Tasks, and Date Range, then click Export to download a CSV.

26. Review the CSV

The file includes staff, task, in/out times, total hours, and notes — ready for payroll.

Summary

You created tasks and rates, set permissions, clocked staff in/out, reviewed entries, and exported a report. Your team can now track hours accurately and streamline payroll in Exercise.com.

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